OWNER PORTAL FOR PROPERTY MANAGERS
Owner Portal
Octorate Owner Portal helps property managers, vacation rental agencies and accommodation groups manage owner relationships with more clarity. Centralize properties, commission rules, bookings, payments and owner statements in one connected workflow.
Owner PortalPROPERTIES, OWNERS, COMMISSIONS AND STATEMENTS
Owner PortalWhat is Owner Portal
Owner Portal is a cloud tool for managing property owners, property portfolios, commission rules and owner statements connected to reservations. In Octorate, financial and operational data stay linked to bookings, payments and property profiles, so teams do not have to rebuild reports in separate spreadsheets.
Why it simplifies owner management
When a property manager works with multiple owners, every reservation can involve different commissions, fees, expenses, documents and payment flows. Owner Portal keeps rules, calculations and reports in one environment, reducing manual checks and making owner communication more transparent.
How it works
From owner profile to final statement
Octorate connects owners, properties, bookings, commission rules and payments. Your team can configure agreed conditions, monitor performance and prepare owner statements with better continuity across operations and administration.
01
Configure owners and properties
Create owner profiles, billing details and commission rules. Link each property, apartment or unit to the correct owner and to the commercial agreement that applies.
02
Monitor bookings and financial data
Follow reservations, revenue, payments, costs and performance by property or owner. The team sees operational and financial information in the same context.
03
Report
Generate statements, payment summaries and administrative documents that are easier to review, explain and share with owners.
Features
Owner data, commissions and statements connected to bookings
The core tools property managers need to handle owner relationships, portfolio reporting and recurring administration without multiplying manual files.
Owner registry
Keep complete owner profiles with contact details, billing information, administrative references and linked properties. Each owner remains connected to the right portfolio data.
Custom commission rules
Set commission rules by owner, property or business agreement. This helps reduce manual calculations, inconsistent interpretations and repeated checks at reporting time.
Property and portfolio management
Organize properties, units, apartments and vacation rentals in a clear portfolio. Your team can immediately see which assets belong to each owner and what data is needed for management.
Bookings and performance statistics
Track reservations and results by property or owner. Performance data helps explain revenue, occupancy, trends and the value generated by the property manager.
Statements, payments and invoices
Prepare owner statements, payment summaries, administrative documents and invoices, including XML generation when configured. Accounting work becomes more structured and easier to control.
Trust Accounting visibility
Use Trust Accounting visibility to understand funds, collections, commissions, fees and expenses. Greater financial transparency strengthens the relationship between property managers and owners.
Benefits
Less admin work and stronger trust with owners
Owner Portal helps property managers and agencies handle owner relationships in a more professional way, especially when portfolios include many properties, different agreements and recurring statements.
Fewer spreadsheets
Commissions, bookings, payments and owner data stay in one connected portal. The team reduces parallel files and repeated checks across disconnected tools.
More transparency for owners
Clear owner statements and payment summaries help owners understand results, fees, commissions and cash flow. The relationship becomes more professional and less dependent on manual requests.
More consistent economic rules
Configured commission rules reduce errors and different interpretations. Each property can follow specific commercial conditions without losing control.
Faster month-end administration
Statements, invoices and payment information become easier to prepare. This supports accounting work and helps reduce delays in owner reporting.
For every property management model
An owner portal for agencies, vacation rental managers and mixed portfolios
Owner Portal is designed for businesses that manage properties on behalf of third parties and need clear control over agreements, bookings, payments and documents.
Owner Portal for property managers and agencies
Property managers and agencies can manage multiple owners, multiple units and different commission rules from a single cloud portal.
CONNECTED MODULES
One platform, connected tools
Choose the modules you need today and add more as your operations grow. Octorate connects reservations, guests, properties, payments and communications in one cloud platform.
Channel Manager
Synchronize rates, availability and restrictions across Booking.com, Airbnb, Expedia and more than 160 connected channels.
PMS Cloud
Manage reservations, rooms or units, housekeeping, invoices and reports from a cloud PMS accessible from a browser and mobile app.
AI Integration
Connect guest, room and reservation data to AI assistants, automations and external tools to speed up responses and operational processes.
Booking Engine
Receive direct bookings from your official website with real-time availability, updated rates, multilingual booking flow and secure payments.
Website Builder
Create a responsive website for hotels, B&Bs, apartments and vacation rentals with AI-assisted content, SEO architecture and integrated Booking Engine.
Self Check-in
Collect guest data, documents and preferences before arrival to speed up reception, digital access and check-in.
Rate Checker
Monitor competitor rates and rate positioning to compare the market with clearer data.
Metasearch
Show real-time rates and availability on Google Hotel Ads, Trivago, Tripadvisor and other high-intent booking channels.
Web Concierge
Automate pre-arrival communication, upselling, fast check-in and multilingual support with a digital concierge connected to reservations.
Unified Inbox
Centralize messages from OTAs, email and WhatsApp in one operational inbox, with templates and AI-assisted replies.
Payment Manager
Manage cards, pre-authorizations, online payments, virtual POS and payment gateways in secure flows for accommodation providers.
Dynamic Pricing
Update rates and availability with integrated RMS, AI analysis and market data, syncing your strategy with PMS and channels.
Mobile App
Coordinate reservations, calendar, check-in and operational tasks from a smartphone, keeping the team aligned outside the front desk.
Octorate API
Integrate Octorate with external software through API, technical documentation, Swagger and Postman, connecting PMS, Channel Manager and Booking Engine.
Owner Portal
Manage properties, owners, commissions, bookings, statements and payments from a cloud owner portal for property managers and agencies.
Frequently asked questions
Answers to help you choose
What is Owner Portal for property managers?
What is an owner portal used for?
Can Owner Portal manage different commission rules?
Can I track bookings and statistics by property?
Does Owner Portal connect with reservations and payments?
What is Trust Accounting in Owner Portal?
Is Owner Portal useful for vacation rental managers?
What is the difference between Owner Portal and PMS Cloud?
Start now
Give owners clearer statements without extra admin
Start a free 14-day trial. Connect Owner Portal with PMS, Payment Manager and the rest of the Octorate platform to manage properties, commissions, payments and owner reports in one cloud workflow.